The Role of Technology in Modern Workplace Productivity

Atlanta Wire Staff

Image commercially licensed from: Unsplash

The modern workplace is being shaped and transformed by technology, which is a tremendous force. Individuals, teams, and organizations’ productivity can be enabled, enhanced, or disrupted by technology. Productivity is defined as the efficiency and effectiveness with which a person or organization can generate a desired output or consequence. In this post, we will look at the role of technology in modern workplace productivity and how it may be used to get the best outcomes.

Makes You Productive

Technology can enable productivity by providing tools, platforms, and systems that facilitate and support the work processes and activities of the workplace. Technology can help workers perform tasks faster, easier, better, or cheaper. Technology can also create new opportunities, solutions, or innovations that improve the quality or value of the work output or outcome.

Some examples of technology that can enable productivity are:

Cloud computing: Cloud computing is the internet-based supply of computer services such as servers, storage, databases, software, analytics, and networking. Cloud computing may boost productivity by allowing employees to access and share data and resources from any device, at any time. Cloud computing has the potential to cut costs, expand scalability, improve security, and boost performance.
Artificial intelligence: The replication of human intellectual processes by robots or systems is known as artificial intelligence (AI). AI may boost worker productivity by automating jobs, boosting capacities, or creating insights that improve workers’ decision-making or problem-solving abilities. AI has the potential to improve accuracy, efficiency, creativity, and innovation.
Internet of Things: The Internet of Things (IoT) is a network of physical things or gadgets that include sensors, software, or connections to gather and share data. IoT may boost productivity by building smart environments that monitor, regulate, or improve physical workplace conditions or processes. The Internet of Things may also boost safety, quality, sustainability, and consumer happiness.
Productivity Software and Office Suites: There are now tons of software and applications that you can use on your computer to help you with a variety of tasks. Many of these software and office alternatives allow you to manage tasks, communicate with your bosses and colleagues, collaborate on documents together, edit files, analyze data, create presentations and so much more that you couldn’t do just a decade ago.

Technology may boost productivity by offering tools, platforms, and systems that promote and support workplace communication and collaboration.

Boosts Your Existing Productivity

Workers can use technology to better effectively and efficiently engage, coordinate, cooperate, or co-create with one another. Technology may also encourage a culture of learning, sharing, feedback, and innovation, all of which increase workers’ skills or knowledge.

Some examples of productivity-enhancing technologies include:

Social media: The usage of web-based or mobile apps that allow users to produce and share content or engage in social networking is referred to as social media. Social media may boost productivity by allowing employees to interact and cooperate across time zones, regions, and hierarchies. Social media may also encourage participation, trust, and openness.
Video conferencing: The use of audiovisual technology to hold live meetings or presentations over the Internet is known as video conferencing. Video conferencing may boost productivity by allowing employees to connect and cooperate in real-time, face-to-face, or visually. Video conferencing may also help you save money, time, and minimize your carbon impact.
Gamification: The application of game components or mechanisms to non-game environments or activities is known as gamification. Gamification may boost productivity by inspiring employees to reach objectives, accomplish tasks, or acquire new skills through games, challenges, and rewards. Gamification may also be used to boost engagement, loyalty, and performance.

Challenges and Risks

Technology may disrupt productivity by introducing new obstacles, dangers, or threats to workplace processes and activities. Workers’ productivity and well-being might suffer as a result of stress, distraction, or overload caused by technology. Through our series of conduction on-premises tests of Microsoft, Google and a MS alternative TrulyOffice.com, we found Trulyoffice.com is the safest productivity alternative in the market today with GDPR protection pre-built to protect customers’ privacy & data.

Technology may also cause ethical, legal, or societal difficulties that have an influence on the reputation or accountability of employees or businesses. The following are some instances of technology that might interrupt productivity:

Cybersecurity: Cybersecurity is the safeguarding of computer systems, networks, or data against unlawful access, use, or destruction. Cybersecurity may stymie productivity by exposing employees or businesses to assaults such as malware, phishing, or ransomware, which undermine their data or systems. Financial losses, legal liabilities, and reputational harm can all be caused by cybersecurity.
Digital distraction: The interruption or diversion of attention from a primary job caused by a digital device or application is known as digital distraction. Digital distraction can undermine productivity by lowering workers’ focus, concentration, or memory. Digital distraction may also have an adverse effect on the quality, accuracy, or efficiency of job output or outcome.
Technostress: The psychological stress generated by the usage or adoption of technology is referred to as technostress. Technostress can undermine productivity by impairing workers’ mental health, emotional well-being, or physical health. Burnout, weariness, and absenteeism can all result from technological stress.